Wordfast Classic User Manual

• Quick start
• Introduction
• Disclaimer (must read)
• Do not print this manual
• Technical Specifications
• Installing WFC
• Removing WFC
• Upgrading WFC
• Buying a license
• Detailed instructions for use
• Segments with a red frame
• Provisional segments

Translation Memory

This section lets you select a TM or create a new one, define TM attributes, set TM rules, set up a Background TM, set up a remote TM with Wordfast Server or Wordfast Anywhere, and setup machine translation.

• TM
• Translation Memory Attributes
• Translation Memory Rules
• Background Translation Memory (BTM)
• Remote TM
• Machine Translation (MT)

Terminology

• Glossaries
• Blacklist
• Find-Replace list
• Reference
• Other

Conversions

Disclaimer: this feature converts from US Customary Units to Metric, and back. For other measures (such as British Units, or the older Imperial Units), the set of signatures must be modified. The default set of conversion signatures is an editable text file located in the same folder as wordfast.dot. It would be called WfCnv-en2fr.txt in our example below (English to French). Advanced users can edit that file for better accuracy. Wordfast Classic's AutoSuggest feature is equipped with an automatic conversion utility as of version 6.28, January 2016.

The mission statement for the WFC converter is:

• to detect possible units or measures in the source text based on a set of signatures;
• to suggest the most likely target-language conversion(s) to save time, with rounded values to save time;
• to work straight off the box with no configuration, yet be customizable by power users;
• to be a push operation, meaning, the conversions are automatically suggested to the translator based on an automatic detection process. There should be no pull operation, or the need to go get conversions by copy-pasting, selecting, pressing buttons, etc.

• Typical use case
• Financial formats
• Dates

Setup

• General
• Segments
• Quality Assurance
• View
• AC (AutoComplete)
• PB (Pandora's Box)

Word/character count & billing

• Languages that require Unicode
• CJK (Chinese, Japanese, Korean)

Special care

This section deals with expert uses of Wordfast for tasks that require special attention. Wordfast does not guarantees operation because of its very nature. Wordfast is an add-on to a complex program (Ms-Word) that handles documents which, in the course of their lives, have been handled very differently by different people using different version sof Ms-Word (on PCs or Macs), through different formats (DOc, Rtf, Html, etc.) and sometimes very ill-conceived (many people use textboxes when tables, or a much simpler layout, should be used).

The special care section deals with tasks that are possible with Wordfast, but which need special attention in their execution, as well as a good knowledge of Ms-Word. Beginners should train themselves, or seek professional training, before engaging in projects outlined in the Special Care section. It is out of question for any translator to accept a "Special care" job wihout a prior understanding of the risks involved.

• HTML files
• Excel and Powerpoint
• Tagged files
• PDF
• Help files
• Footnotes

Fields and objects

An Ms-Word document can contain fields or objects like hypertext links, buttons, graphics etc. Normally, fields should not be translated (unless specifically required by your client, like index fields, for example), but copy-pasted into the translation. Note that the display options in Tools/Options/View can toggle the two views of fields: either the result of the field (a field is an instruction processed by Ms-Word, usually resulting in some displayed text - the result), or field codes, which look like {DATECREATION \* FUSIONFORMAT}. I recommend using the icon that toggles the two views (use the View/Toolbars/Customise menu, click the Commands tab, then View in the list, then drag-drop the {a} icon into the toolbar of your choice), or the Alt+F9 Ms-Word shortcut.

To graphically understand this concept, set your current View mode to "Normal" with the View menu in Ms-Word. Press Alt+F9 right now a few times to grasp the concept behind fields (this manual's table of contents is a TOC field), and the two ways to look at fields (result or code). The following "Today's date" field: 26/09/2017 should toggle between the two views. This manual's Table of Contents is actually a TOC field. If you were to translate this manual, you would not translate the Table of Contents, but merely update it by having the cursor anywhere in the Table of Contents and pressing Ms-Word's F9 shortcut once the entire manual has been translated and cleaned-up.

When fields are present in the source text and no proposition comes from the TM, you may consider using Wordfast's Copy source icon to copy the source segment into the target segment, and translate by overwriting it, leaving fields or objects unchanged. Otherwise, individual fields and objects should be carefully copy-pasted into the target segment's translation, at the appropriate location.

• Translatable fields
• Bookmarks

TM and glossary management

• Introduction
• The TM/Glossary editor

WFC segmentation rules

• The WFC Translation memory format
• Placeholders
• Tags in a WFC TM

Appendix I - Understanding segmentation & TM

• Segmentation
• Translation Memory

Appendix II - Language & spell check settings

A document can contain text written in different languages. In Ms-Word, the language is a text attribute, just as font, colour, etc. The Tools/Language menu is used to apply a certain language to a selection. This language setting is important, for example, when spell-checking. Usually, the client will send you a document where all the text has the source language (e.g. "English") as attribute. When translating, it is important that the target text receives the target language (e.g. "French") as attribute. This allows you to spell-check the target segments using the proper dictionary. This should be set up in Wordfast's Setup/Segments tab.

Wordfast will apply the specified target language (or default language, as specified in Wordfast/Setup/Segments) to the target segment. If, however, you have chosen the "leave unchanged" setting, Wordfast will not redefine the target language.

Appendix III - Macro samples

• Checking segment character count
• Checking segment visible length
• Checking quotes consistency
• Highlighting text with Shading
• Extracting the contents of textboxes into a new document
• From Text to Doc: a smarter approach

Appendix IV - Advanced Find/Replace

Note: the Wordfast Knowledge Base, accessible from http://www.wordfast.net has more contents on the following topic.

Ms-Word's Find/Replace feature (FR) accepts wildcards and advanced features. A good understanding of FR can save the day on numerous occasions. I had to oversee translation projects where, to my astonishment, translators were spending hours executing visual/manual Find-Replace actions that could have been safely executed automatically.

Sure, FR actions can be destructive if they're not executed properly, since they can modify unwanted parts of the document. On a short document, a visual/manual FR can be preferred, since setting up and testing a smart and safe FR can take a little while.

Note that PlusTools offers a FR feature that can be run over many files, both in manual and automatic mode, with the possibility to edit the document and restart the FR where it was interrupted.

• Back to source
• Turning US financial number formatting into French
• From Text to Doc
• Replacing numbers
• Delete target segments that are just a copy of the source segment
• Associating macros with a shortcut
• Credits